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Kentucky EMS Conference: Important changes for 2009 (5.8.09)

Kentucky EMS Conference: Important changes for 2009 (5.8.09)

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Changes for 2009

The Kentucky Ambulance Providers Association is pleased to return for its 19th year with the Kentucky EMS Conference and Expo. The unexpected closing of the Executive Inn in Owensboro in mid 2008 forced us to put on a much smaller conference that year. Our conference committee has been working hard to find a new location and bring the conference back to its full strength.

As a result, there will be a few changes in 2009. While our goal was to bring the conference back without any major disruptions, and as close to the original format as in previous years, some changes were inevitable. We sincerely hope you will be as excited about our 2009 conference as we are.

Location

For 2009 we are moving the location of the conference to the Lexington Convention Center. We have worked hard to constrain cost increases and feel that our new location, more towards the middle of the state, will be more convenient to more EMS providers. The conference location is larger, and newer, and we are very pleased with what we have seen so for.

Our EMS Golf Scramble also returns and will now be held at the Kearney Hills Links Golf Course, 3403 Kearney Road, Lexington KY. Kearney Hill Golf Links has had the privilege to host such events as the Senior PGA Tour, Celebrity Players Tour, PGA Junior Series, the 1998 Men’s United States Amateur Public Links Championship as well as many local and state championships.

Dates

Our conference will still be held in September. For 2009, the conference will be held September 22 - 25.

Our Golf Scramble is now being held on Tuesday. The tee-time has been moved a little bit earlier, at 11:00 AM, so that there are more times for association meetings.

Association meetings will be held on Tuesday afternoon and evening.

Our EMS Recognition Banquet is being moved to Thursday evening. In addition, the banquet will now be held in the Lexington Downtown Hotel.

Lodging

The Convention Center is not part of a hotel. We have arranged for hotel accommodations in the Lexington Downtown Hotel and Conference Center. This hotel is connected by a walkway to the convention center. It is a former Radisson Hotel that is currently being remodeled and which will reopen as a Hilton Hotel sometime in 2009.

The hotel has their own parking garage connected to the hotel. Registered guests at the hotel will receive complimentary free parking in the hotel parking garage.

Because the conference is in downtown Lexington, there are many other hotels in the area that our guests are free to select from.

Room rates and availability are only guaranteed through the end of August. Because of other events, our guests are strongly encouraged to make their hotel reservation early.

Lodging Fee Increase

A special conference room rate for the Lexington Downtown Hotel and Conference Center is $99 per night for a regular room, single or double occupancy ($124 per night for a Club Level guest bedroom). Rate does not include Kentucky sales tax (6%) and local occupancy tax of 7.42%. Tax exempt certificates are accepted (applies to the Kentucky state sales tax but not the local occupancy tax) and must be presented at check in.

This represents a nightly room rate increase of $22 a night for a regular room. We worked hard to get this rate down as low as possible. Even though the hotel is not quite a Hilton yet, those guests who participate in the HiltonHonors program can still use their benefits.

Parking

There are free parking lots adjacent to the convention center. At some times, during certain events, these lots become a paid parking lot. At this time, there are no special events that would require paid parking scheduled during our conference. However, paid parking usually takes effect in the afternoon, so if you park in the morning and don't leave the lot, there should be no charge for parking. Complimentary parking for our hotel guests is available in the hotel parking lot. Guests not staying in the hotel can find free parking here: http://www.lexingtoncenter.com/attendingAnEvent/parking.php

Conference Registration Fees

We have worked very hard to avoid a fee increase. Daily registrations are still $50 a day. A special 3-Day Registration Package still costs $120 for all three days, but this is now an "Early Registration" package. To obtain this rate you must register for the conference by September 1. After September 1, all three days will cost $150.

Unfortunately, we are no longer able to offer the package of five transferable 3-day passes for $500.

The EMS Recognition Banquet still costs $35. Our Golf Scramble still costs $60.

Conference Passes to Change

Starting with 2009, conference passes as a name badge will be replaced with a color-coded Tyvex wristband. One color-coded wristband will be issued for each day purchased. These wristbands are latex free, non-transferable, and cannot be removed without destroying them. No one will be admitted to a conference session unless they have a properly attached and intact wrist band.

Wrist bands are not required to enter the exhibit hall. However, all wristbands will have a unique serial number and those numbers will be used for the awarding of door prizes (wristband must be present to win most door prizes).

Wrist bands and tickets are valuable and should be considered the same as money. Lost wristbands and tickets will not be replaced.

Adhesive name badges will be available for those who want to make their own name badge.

Conference Registration Process to Change

Some minor changes will be made to our conference registration process.

Conference wrist bands and banquet tickets must now be paid for before they will be issued. Purchase orders are no longer accepted. We are working on a system to provide you with an invoice that you can submit, with your purchase order, so that a check can be sent to us. There will be no open purchase orders. Credit cards will continue to be accepted for payment.

Guest names are no longer required with a registration. One person can purchase as many conference passes as they want. A copy of the receipt and confirmation, which will be sent to you after your pre-registration purchase, will be required to pick up conference passes at the start of the conference. There will be a space on the receipt for you to enter a name if a different person will be picking up the passes. An ID may be required to pick up conference passes, and all conference passes must be signed for before they will be distributed. Intentional attempts to claim the same serial-numbered conference pass more than once may be considered fraud.

All items purchased must be picked up at the same time. If you are making a large purchase that will be picked up on different days during the conference, we recommend that you break your order up into multiple orders. Again, to protect against fraud, all orders must be picked up in their entirety and signed for. Once distributed, conference passes and tickets will not be replaced if lost.

Exhibitors

Booth size has increased to 10 x 10.

As in past years, exhibitors will still pay us for their booth. However, any amenities, such as extra tables or chairs, electricity, or Internet access, must be purchased directly from the Convention Center.

Questions

Please contact us if you have any additional questions.

The Kentucky Ambulance Providers Association is a sponsor of the Kentucky EMS Connection Network. For questions about this site, contact Web Developer.

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The Kentucky EMS Conference and Expo is a registered Service Mark of the Kentucky Ambulance Providers Association
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